References

With its archiving services, archivsuisse is active for a wide variety of customer segments. In order to guarantee confidentiality, we can only list our reference projects in summary form without naming individual customers.

AHV compensation funds

  • Archiving of compensation fund documents that require a high level of data protection
  • Indexing of compensation fund files
  • Scanning on demand of selected files
  • Scanning of entire series of pension dossiers in preparation for the incorporation into a pension information System

 

Law firms

  • Development of standardized filing structures
  • Introduction of digital business processes
  • Archiving of physical and digital client dossiers

 

Physicians/Hospitals

  • Handling of physical and digital patient dossiers
  • Professional storage of physical X-ray dossiers
  • Handling of explants
  • Indexing of medical histories
  • Dispatch of (physical/digital) medical histories to authorized persons
  • Scanning of patient dossiers in preparation for the incorporation into a patient/clinic information system
  • Digitization and long-term archiving of video recordings of surgery (migration of obsolete video formats)
  • Consulting relating to archive clean-ups (retention periods, handover obligation to public archives)

 

Banks (also during liquidation)

  • Management and responsibility for the archive
  • Handling and professional archiving of backup tapes (LTO)
  • Handling of physical and digital customer dossiers
  • Ensuring FINMA-compliant retention and disclosure obligations during the statutory periods after completion of the liquidation
  • Destruction of all files and data in compliance with data protection regulations after the expiry of the retention periods

 

Electricity industry

  • Managing/supervision of corporate archives (business, contractual, and technical documents) at the company’s premises or in archivsuisse’s secure archive facilities
  • Ensuring accessibility and assessment of physical records
  • Scanning of extensive collections of files and drawings
  • Management of large, active dossier collections Processing of easement agreements to facilitate contract management (ensuring accessibility using meta data and scanning of the contracts)

 

Municipalities

  • Assessment of file collections in view of their archival value
  • Implementation of the assessment guidelines of the state archives
  • Creation of file plans
  • Indexing of archive material
  • Packaging of files using archival-quality boxes
  • Handling and storage of partial file collections if the municipality does not have sufficient own storage space

 

Cantonal land registries

  • Structuring of land register excerpts
  • Scanning of land register excerpts in preparation for their incorporation into a land register information system
  • Packaging of the land register excerpts for the cantonal archive using archival-quality boxes

 

Real estate companies

  • Analysis of the business processes
  • Design of an organization system for the filing of digital and physical files
  • Clean-up of the archive and of the real estate file collections

 

Engineering companies

  • Handling of physical project dossiers
  • Indexing and management of the archive material
  • Physical and/or digital dispatch of individual project dossiers on demand (including drawings)

 

Cantonal authorities in the educational and social sector

  • Handling and indexing of physical dossiers
  • Storage in archivsuisse’s secure archive facilities in compliance with data protection regulations
  • Physical and/or digital dispatch on demand

 

Liquidations and insolvencies

  • Handling and archiving of files until the expiry of the statutory retention period
  • Physical and/or digital dispatch of files upon request
  • Destruction of the files after the expiry of the retention obligation

 

Media sector

  • Handling and indexing of physical customer dossiers
  • Storage during a period of 10 years including professional destruction after expiry of the retention period

 

Trust companies

  • Archiving of audit documents for a period of 10 years
  • Destruction of records after the expiry of the retention period

 

Associations

  • Assessment of the material with regard to its archival value
  • Creation of file plans
  • Indexing of archive material
  • Archival-quality packaging of the files
  • Handling and storage of partial file collections in the event that the customer runs out of space
  • Digital archiving