Project: Archiving + “scanning on demand” of medical records

  • For many doctors – including Dr. med. Kuno Bigger, for example – the topic of digitising medical records (KG) is currently becoming or has become topical.
  • In addition to the selection of a suitable practice information system, the conversion usually requires a clean and efficient solution for the digitisation of the still existing physical medical records.
  • In most cases, it does not make sense to digitise all physical medical records “in stock”.
  • Dr. med. Kuno Bigger has already switched to the electronic management of KG and has opted for the “scanning on demand” variant from archivsuisse.
  • The industry solution “medical history archive” or KG-archivsuisse is operated by archivsuisse in collaboration with FMH Services and the cantonal doctors.

Dr. med. Kuno Bigger, a specialist in urology, took over an existing practice in 2015 and with it a stock of files from his predecessor of around 17,000 medical records. However, this mountain of files no longer had room in the new practice with significantly reduced archiving possibilities. In addition, he wanted to switch to digital medical record keeping for his patients. A complete digitisation of the file stock was not the right solution for economic and regulatory reasons.

This is because experience shows that only some of the predecessor’s patients become regular customers, and a considerable proportion of the physical KGs are still kept, but are not absolutely necessary. A complete digitisation of physical KGs would therefore not be demand-oriented and would be expensive.

After consultation with archivsuisse, Dr. Bigger decided on the “scanning on demand” solution from archivsuisse. This combines physical archiving of the KG during the retention period (compliance with the retention obligation of 10 years after the last date of treatment) and digitisation on demand when the patient makes an appointment, i.e. when it is necessary to inspect the physical KG.

With the archivsuisse solution, Dr Bigger has solved the storage issue and found a demand-oriented model for digitising KG with a professional and certified provider. This gives him more space in the practice, saves time by digitising away from home and ultimately saves him money.

Learn more about our services here: : KG-archivsuisse: medical history archive und Scanning services